Risk Assessment & Management Policy
Last updated: October 26th, 2020
It is recognised that risks are part of our lives and no activity or action is completely risk-free. According to the [INSERT AS APPROPRIATE] teachings, we trust in God but we also need to tie the camel, that is, we must take all necessary precautions to reduce the risks and minimise the effect of any accidents/mishaps.
Purpose
- To assure Dar Al-Arqam supplementary school congregation, staff, volunteers, visitors and others Dar Al-Arqam supplementary school, that Dar Al-Arqam supplementary school takes their safety and welfare seriously.
- To ensure that all risks based on the activities/events/visits/equipment/facilities/resources are assessed properly and managed effectively.
- To protect Dar Al-Arqam supplementary school people, reputation, resources and those joining/visiting/using any Dar Al-Arqam supplementary school activity/facility/service from harm.
- To specify the process for assessing and managing risks.
Procedure
- All organisers or events/activities and managers will carry out full risk assessment using the form given in the appendix. Risk assessment is a simple process in which these things are considered when organising an activity (such as youth football club) or event (such as a large gathering] or carrying out a task such as cleaning:
- ‘What could go wrong’ [hazards such as someone drinking bleach from the bleach bottle in the cleaning cupboard
- ‘How likely it is that things could go wrong’ [likelihood – medium likelihood because bleach bottle is always there and children and vulnerable adults come to the Dar Al-Arqam supplementary school every day]
- ‘If it did go wrong, who could get hurt’ [potential victims]
- ‘If it did go wrong, how much damage it may cause’ [impact – a person who drinks bleach may die if untreated immediately – so a major impact]
- After the risk assessment, relevant person /organiser /manager /volunteer will make sure that
- the risks are managed effectively;
- each planned action is allocated to someone;
- the actions are carried out adequately and timely;
- any accidents or near accidents and other learning points/observations are recorded and shared with relevant people for future improvements.
Learning from risk assessment
- When assessing any risks, collect information from different reliable sources such as knowledgeable and experienced people, partner organisations, law enforcement agencies, previous interactions and others).
- Analyse and assess the information and consult relevant people.
- After the risk assessment, keep a written record of the people consulted, decisions made, actions taken and lessons learned.
- The completed risk assessment and management form for each activity/event will be kept by the person in-charge of that activity/event.
- A copy of all completed risk assessment and management form will be kept in a master Risk Register file that must be available at the HM office for anyone to inspect.
- Even if a booking application for an event/speaker/activity has been accepted or an activity has been planned by the Dar Al-Arqam supplementary school itself, HM may later decide to cancel the booking/event/activity because of new information or change in the situation.
- Make sure that all existing and new staff members/volunteers/committee members read the previous risk assessment record relevant to an event/activity/task that they are planning or getting involved in.
Key areas of risk assessment
- People:
- Children (such as those attending the classes at the Dar Al-Arqam supplementary school)
- Elders coming for congregational prayers
- Ladies attending any event
- Neighbours being affected by Dar Al-Arqam supplementary school activities and visitors
- External speakers
- People staying overnight in the Dar Al-Arqam supplementary school
- Employees/volunteers carrying out their duties
- Other visitors
- Resources:
- Cash and other donations
- Office equipment such computers
- Dar Al-Arqam supplementary school equipment such as microphones
- Cars parked in the Dar Al-Arqam supplementary school car park
- Types of risks:
- Child/vulnerable adult abuse
- Fire risk
- Slips, trips, falls and other accidents resulting in personal injury
- Theft/fraud
- Extremist/violent or controversial ideas being spread
- Food poisoning
- Bomb/other explosions and risk of other terrorist or other attacks
- Regulatory compliance (such as insurance and tax)
- Activities:
- Daily prayers
- Large gatherings
- Nightly programmes
- External fundraising
- Literature distribution
Appendix: RISK ASSESSMENT AND MANAGEMENT FORM
Name of the person completing the form:
Name(s) of the person(s) consulted:
Name of the person reviewing the completed form:
Date completed:
Note: Please complete this form in as much detail as possible. The event/activity organiser must keep the completed form with them and give a copy to the Dar Al-Arqam supplementary school office to be filed in the Risk Register.
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Contact Us
- 13-15 Claremont, Bradford, BD7 1BG
- admin@alarqamarabicschool.co.uk
- +44 (0) 7393475781